{"id":30895,"date":"2020-12-01T09:17:18","date_gmt":"2020-12-01T09:17:18","guid":{"rendered":"http:\/\/about.35.197.208.187.nip.io\/?page_id=30895"},"modified":"2025-07-15T08:05:06","modified_gmt":"2025-07-15T08:05:06","slug":"submission-lifecycle","status":"publish","type":"page","link":"https:\/\/zealous.co\/about\/submissions-management-platform\/managing-submissions\/how-it-works\/submission-lifecycle\/","title":{"rendered":"Submission Lifecycle"},"content":{"rendered":"\n
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Are you a candidate? Read the guide to submitting instead<\/a><\/p>\n<\/div>\n\n\n

Submission Lifecycle<\/h1>\n\n

Discover how Zealous supports your candidates at each stage of their application. <\/p><\/div><\/div>\n\n\n\n

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Overview<\/strong><\/h2>\n\n\n\n
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Candidates can only submit to published opportunities, giving you the flexibility to put the finishing touches on your call in complete anonymity.<\/p>\n\n\n\n

Your submissions will open and close automatically based on your schedule. Candidates can make and edit their applications during that time.<\/p>\n\n\n\n

You can find more about\u00a0the life-cycle of an opportunity<\/a>\u00a0here.<\/p>\n<\/div>\n\n\n\n

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Applicant Stages<\/strong><\/h2>\n\n\n\n

Zealous allows you to structure your candidate\u2019s journey, allowing them to save their changes at every step.<\/p>\n<\/div>\n\n\n\n

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1<\/p>\n\n\n\n

Registration<\/strong><\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n\n\n\n

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2<\/p>\n\n\n\n

Guidelines<\/strong><\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n\n\n\n

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3<\/p>\n\n\n\n

Submission<\/strong><\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n\n\n\n

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4<\/p>\n\n\n\n

Form<\/strong><\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n\n\n\n

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5<\/p>\n\n\n\n

Payment<\/strong> (optional)<\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n\n\n\n

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6<\/p>\n\n\n\n

Confirmation<\/strong><\/p>\n\n\n\n

jump to step<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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1<\/p>\n\n\n\n

Registration<\/strong><\/h2>\n\n\n\n

Triggered when a candidate clicks submit<\/p>\n\n\n\n

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If the candidate applying doesn\u2019t already have an account on Zealous, we will require them to fill out a very short registration form with basic details such as their name, email address and password.<\/p>\n\n\n\n

This will allow them to save their submission and come back to it at any time, enabling them to submit previous projects to future calls. As part of our community initiatives, we also give candidates the opportunity to publish their projects on their own public portfolios and sign up to recommendations for opportunities they might have an interest in.<\/p>\n\n\n\n

Candidates can remove their profiles at any time, removing access to their private information in line with GDPR. This will replace their work with shadow profiles, allowing you to identify a submission was made and keeping your analytics accurate over time.<\/p>\n<\/div>\n\n\n\n

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During this stage<\/strong><\/strong><\/p>\n\n\n\n

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Candidates<\/strong> can<\/strong><\/p>\n\n\n\n

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  • Save and edit their applications<\/li>\n\n\n\n
  • Reuse past projects in future applications<\/li>\n\n\n\n
  • Access a free portfolio (optional)<\/li>\n\n\n\n
  • Sign up for recommendations (optional)<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n
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    2<\/p>\n\n\n\n

    Guidelines<\/strong><\/h2>\n\n\n\n

    Triggered as soon as a candidate has registered \/ logged in to submit to your opportunity<\/p>\n\n\n\n

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    As soon as candidates show an interest in applying to your opportunity, we\u2019ll prompt them to read and accept the content in your guidelines.<\/p>\n\n\n\n

    This clarifies what is needed from them, and allows you to include links to additional resources (such as terms and privacy policies).<\/p>\n\n\n\n

    A draft submission, which you will see on your dashboard, is created as soon as the candidate accepts your guidelines.<\/p>\n<\/div>\n\n\n\n

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    During this stage<\/strong><\/p>\n\n\n\n

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    Admins can<\/strong><\/p>\n\n\n\n

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    • Customise all of the text in your guidelines<\/li>\n\n\n\n
    • Add imagery and videos to inspire candidates to submit (e.g. video of past event)<\/li>\n\n\n\n
    • Link to your own resources (e.g. terms and privacy policy)<\/li>\n\n\n\n
    • Measure draft submissions from the moment candidates accept them<\/li>\n<\/ul>\n<\/div>\n\n\n\n
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      Candidates can<\/strong><\/p>\n\n\n\n

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      • Need to accept your guidelines before submitting<\/li>\n\n\n\n
      • Create a draft submission they can fill out later<\/li>\n<\/ul>\n<\/div>\n\n\n\n
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        Judges can<\/strong><\/p>\n\n\n\n