{"id":40830,"date":"2023-05-11T14:48:55","date_gmt":"2023-05-11T14:48:55","guid":{"rendered":"https:\/\/zealous.co\/about\/?p=40830"},"modified":"2025-07-25T09:41:19","modified_gmt":"2025-07-25T09:41:19","slug":"top-5-mistakes-to-avoid-when-organising-awards","status":"publish","type":"post","link":"https:\/\/zealous.co\/about\/insights\/top-5-mistakes-to-avoid-when-organising-awards\/","title":{"rendered":"Top 5 Mistakes to Avoid When Organising Awards"},"content":{"rendered":"\n<p>With this in mind, we complied a useful checklist highlighting five common mistakes to avoid when managing entries for your awards.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Let\u2019s uncover these crucial insights together as we guide you towards an exceptional awards ceremony.\u00a0<\/p>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"962\" height=\"678\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-46686 lazyload\" sizes=\"auto, (max-width: 962px) 100vw, 962px\" data-src=\"https:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Fiddlers-Green-by-Dave-Allen.jpeg.webp\" data-srcset=\"https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Fiddlers-Green-by-Dave-Allen.jpeg.webp 962w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Fiddlers-Green-by-Dave-Allen.jpeg-768x541.webp 768w\"><figcaption class=\"wp-element-caption\">\u2018Fiddler&#8217;s Green&#8217; by Dave Allen<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Overlooking the importance of branding awards<\/strong><\/h3>\n\n\n\n<p>People are more comfortable when they recognise a brand or an image It creates a familiar and trustworthy association.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong>Make sure your branding is consistent throughout the entire journey for entrants&nbsp; from where they see your awards being listed to when they are submitting.<\/strong>&nbsp;&nbsp;<\/p>\n\n\n\n<p>Would you take the time to apply for an opportunity from an organisation that you don\u2019t recognise (let alone pay for the entry fees)?&nbsp;&nbsp;<\/p>\n\n\n\n<p>It can be helpful to prepare all visuals ahead of time, so you don\u2019t have to make any last-minute changes.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1522\" height=\"1897\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-46687 lazyload\" style=\"width:663px;height:auto\" sizes=\"auto, (max-width: 1522px) 100vw, 1522px\" data-src=\"https:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Bridal-Walk-by-Marie-Christine-Fiset-Art.jpeg.webp\" data-srcset=\"https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Bridal-Walk-by-Marie-Christine-Fiset-Art.jpeg.webp 1522w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Bridal-Walk-by-Marie-Christine-Fiset-Art.jpeg-768x957.webp 768w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Bridal-Walk-by-Marie-Christine-Fiset-Art.jpeg-1232x1536.webp 1232w\"><figcaption class=\"wp-element-caption\">\u2018Bridal Walk&#8217; by Marie-Christine Fiset Art<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Failing to direct your entrants to your awards portal<\/strong><\/h3>\n\n\n\n<p>This is time wasting for your entrants. You might even lose them before they even get to your opportunity.&nbsp;&nbsp;<\/p>\n\n\n\n<p><strong>Make sure the URL link you add to an outreach email, website or social media goes directly to where they can start submitting.&nbsp;&nbsp;<\/strong><\/p>\n\n\n\n<p>Double check your URL before sharing it \u2013 sounds obvious, but does your URL contain your organisations name and is it spelt correctly?&nbsp;&nbsp;&nbsp;<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1522\" height=\"2029\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-46688 lazyload\" sizes=\"auto, (max-width: 1522px) 100vw, 1522px\" data-src=\"https:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Nude-in-Bronze-by-Geraldine-Verastegui-Flores.jpeg.webp\" data-srcset=\"https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Nude-in-Bronze-by-Geraldine-Verastegui-Flores.jpeg.webp 1522w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Nude-in-Bronze-by-Geraldine-Verastegui-Flores.jpeg-768x1024.webp 768w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/Nude-in-Bronze-by-Geraldine-Verastegui-Flores.jpeg-1152x1536.webp 1152w\"><figcaption class=\"wp-element-caption\">\u2018Nude in Bronze&#8217; by Geraldine Verastegui Flores<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Not providing clear entry guidelines for participants<\/strong><\/h3>\n\n\n\n<p>Give clear and concise instructions. Don\u2019t include anything that\u2019s irrelevant for the entrant.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Also, use the same language within the software you are using to collect entries as this will make is easier for the entrants to understand what to put where.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Key things to check off:&nbsp;<\/p>\n\n\n\n<ul>\n<li><strong>Timelines.<\/strong>&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>You\u2019ve included the opening and closing date but what about when things need to be submitted outside the online entry form or when entries can be edited if they go to the next round?&nbsp;&nbsp;<\/p>\n\n\n\n<p>Entrants will probably want to know when results are announced for each round and whether they\u2019ll be informed.&nbsp;&nbsp;<\/p>\n\n\n\n<p>By being clear, you won\u2019t have to waste time answering the same questions.&nbsp;<\/p>\n\n\n\n<ul>\n<li><strong>Contact details&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Many entrants want to get their submission right, so they have a better chance of winning.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Making your email\/phone number available to entrants to ask questions means you will have higher quality entries and happier judges too.&nbsp;&nbsp;<\/p>\n\n\n\n<ul>\n<li><strong>Guidelines&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<p>Be clear on what needs to be submitted and what questions will be asked right from the start.&nbsp;<\/p>\n\n\n\n<p>This will save applicants time to prepare, and they\u2019ll know whether the Award is for them.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Third parties\/agents who are submitting on behalf of them will find this especially useful as it will save agents less effort going back and forth to their clients to get all the information.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"1980\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-46689 lazyload\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" data-src=\"https:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/All-the-worlds-a-stage-by-Sudachi-Hida.jpeg.webp\" data-srcset=\"https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/All-the-worlds-a-stage-by-Sudachi-Hida.jpeg.webp 1400w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/All-the-worlds-a-stage-by-Sudachi-Hida.jpeg-768x1086.webp 768w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/All-the-worlds-a-stage-by-Sudachi-Hida.jpeg-1086x1536.webp 1086w\"><figcaption class=\"wp-element-caption\">\u2018All the World\u2019s a Stage&#8217; by Sudachi Hida<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Failing to understand your audience effectively<\/strong><\/h3>\n\n\n\n<p>Who will enter your opportunity, where are they and why should they apply? The better you know your targeted audience, the more likely they are to apply.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Knowing where your audience \u2018hangs out\u2019 could help you locate them and thus get them to apply.&nbsp;<\/p>\n\n\n\n<p>Some ideas to get you started:&nbsp;<\/p>\n\n\n\n<ul>\n<li>Are your potential entrants readers of a specific magazine?<\/li>\n\n\n\n<li>Do they belong to a specific LinkedIn Group?<\/li>\n\n\n\n<li>Are they regular Twitter users?<\/li>\n\n\n\n<li>Are they subscribed to a specific online newsletter?&nbsp;<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"700\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-46690 lazyload\" data-src=\"https:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2024\/01\/The-Olympians-Athena-by-Ty-Lockett.jpeg.webp\"><figcaption class=\"wp-element-caption\">\u2018The Olympians, Athena&#8217; by Ty Lockett<\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Underestimating the importance of subcategories and how they can be used<\/strong><\/h3>\n\n\n\n<p>Before launching, make sure your subcategories are 100% confirmed as it will make managing submissions easier in the long term.&nbsp;It\u2019s&nbsp;difficult to change subcategories once they are announced as it can cause confusion for entrants.<\/p>\n\n\n\n<p>Also, think about how subcategories can be used for judging and selecting. If&nbsp;you\u2019d&nbsp;like applicants in different subcategories to be asked different questions or&nbsp;submit&nbsp;different items, consider separating each subcategory as a different opportunity.<\/p>\n\n\n\n<p><a class=\"\" href=\"https:\/\/zealous.co\/about\/pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Zealous\u2019\u00a0<\/a>awards management\u00a0fees are not based on the number of opportunities but the total number of submissions\u00a0you\u2019re\u00a0expecting on your account.\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Conclusion<\/strong><\/h3>\n\n\n\n<p>Organising&nbsp;awards can be&nbsp;a&nbsp;challenging yet a rewarding endeavour.&nbsp;By avoiding these five common mistakes&nbsp;you can ensure that your event is well-organised and successful.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p>Keeping these key points in mind will not only help streamline the process but also enhance the overall experience for all parties involved in your award management process.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Ready to take your awards management to the next level?&nbsp;&nbsp;<\/p>\n\n\n\n<p>Our intuitive software allows you to customize your submission forms, set deadlines, and assign judges to save you days of time.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/zealous.co\/about\/request-demo\/\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"\">Get started for free!&nbsp;<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:0\">\n<p class=\"has-text-align-center\"><strong>Want us to write more content like this? 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style=\"margin-top:var(--wp--preset--spacing--10);margin-bottom:var(--wp--preset--spacing--10);padding-top:0;padding-bottom:0\">\n<div class=\"wp-block-group au_block wp-container-content-43f1a452 has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group au_row is-nowrap is-layout-flex wp-container-core-group-is-layout-527f440d wp-block-group-is-layout-flex\" style=\"padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\">\n<figure class=\"wp-block-image size-full is-resized has-custom-border au_img\"><img loading=\"lazy\" decoding=\"async\" width=\"425\" height=\"425\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" alt=\"\" class=\"wp-image-7405 lazyload\" style=\"border-radius:30px;aspect-ratio:1;object-fit:cover;width:60px\" sizes=\"auto, (max-width: 425px) 100vw, 425px\" data-src=\"http:\/\/mused.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous.jpg\" data-srcset=\"https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous.jpg 425w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-150x150.jpg 150w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-300x300.jpg 300w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-90x90.jpg 90w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-370x370.jpg 370w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-360x360.jpg 360w, https:\/\/zealous.co\/wpadmin2\/wp-content\/uploads\/sites\/5\/2015\/06\/yukie_yokoyama_zealous-80x80.jpg 80w\"><\/figure>\n\n\n\n<div class=\"wp-block-group au_txt_block wp-container-content-6610010d has-global-padding is-layout-constrained wp-container-core-group-is-layout-9ec41e88 wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-bottom:0;padding-left:var(--wp--preset--spacing--10)\">\n<h2 class=\"wp-block-heading au_name has-medium-font-size\">Yukie Yokoyama<\/h2>\n\n\n\n<p class=\"au_pos has-small-font-size\"><a href=\"https:\/\/www.linkedin.com\/in\/creative-submission-platform\/\" target=\"_blank\" rel=\"noopener nofollow\" title=\"\">Director<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Behind the glitz and glamour of an awards ceremony lies a meticulous planning process which, if not executed with precision, can lead to disappointment for all involved. \u00a0<\/p>\n","protected":false},"author":7,"featured_media":59282,"comment_status":"closed","ping_status":"open","sticky":false,"template":"wp-custom-template-post-org-insight","format":"standard","meta":{"footnotes":""},"categories":[499],"tags":[910],"class_list":["post-40830","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights","tag-managing-awards"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/posts\/40830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/comments?post=40830"}],"version-history":[{"count":0,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/posts\/40830\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/media\/59282"}],"wp:attachment":[{"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/media?parent=40830"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/categories?post=40830"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zealous.co\/about\/wp-json\/wp\/v2\/tags?post=40830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}