Screenshot of the new entries overview for administrators

Major Entries Upgrade

Managing entries like never before


We have some exciting news! Based on all your feedback, we are rebuilding how you and your judges will experience processing entries from the ground up. Here is a quick preview of what you can expect very soon.

Beautiful and blazingly fast

Screenshot of the new entries overview for administrators

It’s not just the way it looks. It is how quickly entries load, how accessible the process is and how to make managing entries easy and fun.

We have crafted our new UI to give you a quick overview of the status of each one of your entries. These include access to a richer set of features to speed up your process and a white background to make reading content easier.

A richer set of features to speed up your process

But that’s not all. We have rebuilt the whole process from scratch to give you blazingly fast loading times irrespective of how many entries you get.

Round overviews, more filters & richer sorting

View of the new round filters on Zealous

When managing thousands of applications, the information displayed to you at each step of your process is critical.

Our new entries view gives you access to a quick overview of progress in each round, as well as a set of rich filters and sorting options to allow you to customise what you want to see.

Want all the scores for specific scoring criteria given by all judges in a category? No problem.

Filter by

  • Category (e.g. Student)
  • Status (e.g. Draft, Deleted)
  • Round (e.g. Shortlist)
  • Round status (e.g. Selected)
  • Score range (e.g between 2 & 8)
  • Score criteria (e.g. originality)
  • Judge (e.g. Yinka Shonibare)

Sort by

  • Submission Date
  • ID
  • Title
  • Applicant Name

Send entries to future rounds

View of the popup to send entries to a new round

Gone are the days where you needed to wait until a selection round started to select candidates for it. With our new “Send to” feature, you can assign an entry to a specific selection round before it even opens.

Assign an entry to a specific selection round before it even opens

The best part is you can send candidates backwards and forward as much as you like to see how rounds will look. You might even allow judges to score entries as soon as entries enter the selection round they are judging.

Customise judge assignment

View of the popup to allocate entries to specific judges

Want to remove a few submissions from a specific judge because they have a conflict of interest?

Allocate and remove entries from judges for any of your entries

Zealous will still automatically assign entries to your judges based on the category of the judge and the submission. But you’ll get more granular control over judging, allocating and removing entries from judges for any of your entries.

And to make life as simple as possible, you will also be able to see the number of judges allocated to each entry on the entries page.

A brand new judging experience

View of judge scoring an entry on Zealous

Our goal with judging on Zealous has always been to make it easy and fun. We’re taking this one step further by giving judges an even more streamlined experience with improvements on loading times and a few additional options to allow judges to customise their process.

These include:

  • White background
  • Switch auto-navigation on/off
  • Link each entry with other entries made by the same candidate

Scoring, in detail

View of the admin looking at a breakdown of scores

Choosing the right candidate at each round depends heavily on your judge’s feedback. To speed up your process, Zealous will still default to showing you the average score for each entry, organising them in order of highest to lowest.

View a breakdown of all the scores given by each judge and the average score for each judging criteria

But the devil is in the detail. The new version will allow you to view a breakdown of all the scores for each entry. This includes all scores given by each judge and the average score for each judging criteria. You can even list all entries focussing on specific scoring criteria to make decisions easier and quicker from the entries page.

New features

  • View the details behind each score for each entry
  • Listing the total score for each judge
  • View the average score for each scoring criteria

View related entries

UI screenshot of viewing other submissions by the same candidate

Are you allowing candidates to submit multiple times? Wouldn’t it be great to be able to see other submissions by the same artist? Absolutely.

See all related submissions directly from within each entry

From now on, you’ll be able to see all related submissions directly from within each entry. You’ll even be able to make your selection directly from this page so that you can choose just one entry per artist without needing to search for them.

Allow edits once submissions have closed

View of popup to allow candidates to edit their entries for a specific amount of time (e.g. 3 days)

On occasion, you might want to allow candidates to edit their applications after the submissions have closed. Maybe:

  • they put it in the wrong category
  • their address has changed
  • they might need to clean it up before you publish it
  • you might need different content from them in future rounds.

Give your candidates a fixed amount of time to edit their submission with our new lock/unlock feature

Allow candidates to edit their application for a limited time then lock it automatically once that time has elapsed. 

Bulk changes

Administrators view of bulk updating submissions (e.g. bulk delete)

When you are dealing with large amounts of data, bulk updating entries can be a lifesaver. And that’s what you’ll get.

Select multiple entries on a page, a whole page, or all the entries – then perform any of the following actions:

  • Send entries to specific rounds
  • Allocate judges
  • Download reports
  • Lock/Unlock edits
  • Email candidates
  • Delete and reinstate entries

Finally

Managing submissions is the backbone of any successful programme, and although this update makes many changes, we are permanently improving our offering.

This new update paves the way for future updates. These include an audit trail for each entry and a commenting system. But we know there is much more we can do. Should you have any comments on the above or ideas on how to improve Zealous, please let us know at [email protected]

About the author

team-member

Guy Armitage founded Zealous to simplify access to opportunities in the creative sector. He was voted Guardian’s Creative Entrepreneur of the Year in 2013, has discussed the world-changing potential of creativity at TED and in Forbes; and is a proud trustee of Firstsite (Colchester) and Arebyte (London). Prior to Zealous, Guy kept the London Stock Exchange open during the 7/7 bombings and founded a creative startup in Cairo. Contact Guy

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