Judging a call? Read this guide instead

The Judging Process on Zealous

Seamlessly capture the voices of your stakeholders and communities. Discover how Zealous simplifies the process of gathering input from your judges.

Before we start

Judges inspire candidates to submit and allow you to breakdown the workloads of shortlisting candidates across your team.

Zealous lets you invite judges to specific rounds, giving you control over the number of candidates being seen by judges in future rounds. In addition, each round can be customised to accommodate your way of scoring submissions (max scores, criteria…).

As you add judges to rounds, Zealous begin streamlining their journey for you.

Judge Journey

Once invited, Zealous will guide judges’ through the scoring process, allowing them to plan ahead and score entries from anywhere in their own time.











Triggered when your opportunity is published
or as you add judges once your opportunity is published.

Zealous will email your judges to let them know they have been invited to score entries on the platform.

The invitation contains critical information, such as the start and end date of their round, as well as a quick way to accept or decline your invitation.

Should a judge accept they will be sent to the next step of this process. Declining the invitation will let you know, so you can look into inviting someone else to take their place.

Invitations allows

Admins to

  • Keep track of the status of your judges.
  • Save time on communication overheads.

Judges to

  • Be made aware they have been invited to score your opportunity
  • Note down key dates
  • Quickly confirm their involvement


Triggered when judges click accept in the invitation email

As judges accept your invitation they will be required to create an account* (takes less than a minute). This ensures all candidates submissions are secured behind a password.

If a judge is marked as public, they will be shown on your opportunity page as soon as they confirm their involvement.

Zealous will then automatically email judges once judging has opened for their round. Should their round have started, judges will be able to start scoring entries immediately.

* or login should they already have one

Confirmation allows

Admins to

  • Keep specified judges private
  • Show confirmed judges on your opportunity page
  • Customise imagery and biography for public judges in advance

Judges to

  • Be listed on your opportunity page
  • Get an email as soon as judging opens
  • If scoring for the round is already on-going, start scoring immediately

Judging Opened

Triggered when a round opens up for judging.
This is either as soon as submissions close, or when a previous round ends and is confirmed.

Judges who have confirmed they will take part will be emailed as soon as judging opens. The email contains a direct link to the entries.

From here, judges can access an overview of all entries, view and score individual entries, review scores and filter candidates. As judges complete scores on specific entries, Zealous automatically navigates them to the next entry needing a score.

Once all entries have been scored, judges will be brought to an overview of all their scores from highest to lowest, allowing them to make quick edits.

Judging opened allows

Admins to

  • View scoring progress
  • Customise your scoring element (maximum score value, multiple criteria)
  • Send automatic reminders to judges who haven’t completed scoring entries 24 hours before judging closes.
  • Keep an eye on the best entries, with submission ordered on your dashboard by the best average score
  • Fit your judging process (remote judging, a panel in a room…)

Judges to

  • Score submissions in their own time
  • Access works from anywhere
  • Process submissions quickly by navigating to the next entry once scores are given


Shown as soon as judges have scored all entries

Often a judge will want to score all entries, review them, and make edits.

Zealous requires all judges to confirm they have completed their scoring. As soon as a judge confirms their scores, you will be emailed to let you know they have completed the process. This will also update their status on your judges’ page to be marked as 100% (in green).

Irrespective of confirmation, the scores on your dashboard will be updated as scores are given from all judges.

Completion allows

Admins to

  • Be notified a judge has completed scoring entries
  • View the average score for all entries in the round
  • Download reports of all scores
  • Start making your selection

Judges to

  • Go over all scored entries and modify scores before letting you know they have completed judging.
  • Complete the process at the touch of a button

Explore other journeys

Zealous was built to simplify journeys for
all of your stakeholders.


Save valuable time on administration from the moment you draft your call, to announcing your final selection.

Explore the Admin journey


Maximise submissions by simplifying applicants journeys, and keep track of progress in real-time.

Explore the Applicant journey

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