Searching for platforms to manage virtual event submissions that combine submission management, judging capabilities, and voting features can be particularly challenging. You want to streamline complex processes while engaging remote colleagues or partners across different locations.
In this article, we look into some specialist tools and what to look out for.
The Challenges
You are organising a virtual event; perhaps an internal talent show or an award to recognise and celebrate your company and/or partner organisations’ achievements.
Perhaps you started taking applications with basic tools like online forms (Google Forms, Microsoft Forms etc), quickly discovering the limitations of manual processes.
Without a specialised platform, you are manually downloading submissions, creating complex folder structures, sending multiple follow-up emails, and maintaining spreadsheets for scoring – all time-consuming tasks that take away from focusing on the event’s core objectives.
You need a quick solution and need to consider potential technical difficulties disrupting your events, especially when dealing with global audiences.
Here, we are sharing a few specialised tools that may help you:
- Submittable A comprehensive platform designed specifically for grant submission management, but offering extensive features for virtual events too. Its multimedia capabilities allow organizers to accept videos, images, documents, and audio files in one centralized location. The platform includes customizable review forms, team collaboration tools, and automated workflows that streamline the judging process. Particularly noteworthy is its ability to accept 10 types of video files and a gallery view, making it easier for judges to review visual submissions.
- OpenWater OpenWater provides an end-to-end solution for awards and various other projects. The platform seems to differentiate itself from others in terms of robust integration, chat enquiries being swiftly responded to and adapt to suit the clients process. Open Water creates a custom landing page to match your website and provides advanced analytics whereby exports to Excel, csv, PDF, word or JSON is possible.
- Award Force Specifically designed for awards management, Award Force excels in handling large-scale virtual events. For staff recognition events, they pride on real-time tracking (reporting), the ability for nominators to edit nominations right up until the deadline and even after, download applications, accept any file attachments (unlimited size), and offer tablet-enabled judging.
- Zealous – this is us! We ditched outdated designs to provide a modern and intuitive platform for accepting entries, judging and voting. Our sleek judging feature requires no training and applicants can upload unlimited number of files (and size) so everything can be viewed and reviewed in one centralised place with automated activities including reminders and emails. Clients appreciate our flexible monthly plan and our optional live customer support for peace of mind. You can also test before purchasing too.
- Evalato combines submission management with evaluation tools. For Employee recognition, they highlight drag-and-drop forms, automating communication with stakeholders, multiple round evaluations, public vote, embed form into website and more.
- SurveyMonkey Apply This platform goes beyond basic surveys to offer comprehensive submission management. They have a very wide range of premade templates including those for Employee Engagement too. Upload files and capture references from third parties, automated features, prescreen applications, in addition to dashboard and reports. They also allow some integration too.
- Judgify Judgify offers a specialized platform for managing virtual competitions and awards programs. For corporate type projects, Judgify makes a point of customised landing pages, unlimited submissions, supports uploading large files, public vote and managed services on request.
The Real Value of Submission Platforms
A dedicated submission platform should offer more than just technical efficiency – it transforms virtual events from administrative burdens into powerful tools for building company culture.
By streamlining everything from multimedia submissions to judging and voting in one centralised place, you can focus less on logistics and more on what matters: creating meaningful experiences that celebrate the talent and connect people across global teams and partner groups. Good luck!
