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Taking Submissions

  • folder icon closed folder iconLifecycle of an Opportunity
    • Overview
    • Before submissions open
    • When submissions open
    • When submissions close
    • When judging is in progress
    • When selection is in progress
  • folder icon closed folder iconManaging Opportunities
    • Trying Zealous first
    • Viewing your opportunities
    • Creating an opportunity
    • Using templates
    • Copying an opportunity
    • Archiving an opportunity
    • Deleting an opportunity
  • folder icon closed folder iconCustomising your Opportunity
    • Customising your page
    • Adding guidelines
    • Editing basic information
    • Turning off and moving submission cycle steps
  • folder icon closed folder iconDefining your Submission Process
    • Editing the journey applicants will take
    • Defining what candidates submit
    • Connecting my account to Stripe
    • Setting up your application form
    • Creating category-specific application forms
    • Taking payment for submissions
    • Testing your opportunity
    • Setting up promo codes
    • Ensuring personal information is protected
  • folder icon closed folder iconSchedule & Rounds
    • Managing your schedule
    • Adding rounds
    • Editing rounds
    • Deleting rounds
    • Key dates
    • Which time zone is used?
  • folder icon closed folder iconCategories
    • Adding categories
    • Adding child categories
    • Limiting entries in categories
  • folder icon closed folder iconSetting up Judging
    • Managing judges
    • Judging statuses
    • Editing judge information
    • Defining scorecards
    • Managing judges entries
    • Assigning judges specific entries in specific rounds
  • folder icon closed folder iconPublic Vote
    • Opening for a public vote
    • How does the public vote work?
  • folder icon closed folder iconLaunching an Opportunity
    • Publishing your opportunity
    • Maximising exposure to your opportunity
    • Finding the URL to submit
    • Fields you can’t edit once a call is published
    • Adding a submit button to your website
  • folder icon closed folder iconManaging Submissions
    • Creating latecomer links
    • Creating comment channels
    • Measuring progress
    • Communicating with candidates
    • Locking entries once they are submitted
    • Locking and unlocking entries
    • Confirming your selection
    • Downloading individual submissions
    • Recovering an entry
    • Sending entries to different rounds
    • Bulk Downloading Entries
    • Improving the submission process
    • Editing submissions for candidates
  • folder icon closed folder iconReports
    • Downloading reports
    • Works report
    • Submission fees report
    • Public votes report
    • Scores Report
    • Newsletter signups report
    • Applicants Report
    • Comments
  • folder icon closed folder iconAutomated Emails
    • Overview
    • Emails to candidates
      • Reminder to submit
      • Submission successful
      • Submissions reopened
      • Selected – onto next round
      • Not selected – commiserations
      • Selected – winners
    • Emails to judges
      • Invitation to judge
      • Judging started
      • Reminder to score
      • Selection announced
    • Emails to public voters
    • Enabling and disabling emails
  • folder icon closed folder iconEditing emails (enterprise plans)
  • folder icon closed folder iconFAQs
    • Submission Fees: Tax inclusive and Tax exclusive – what does it mean?
    • Why do applicants need to register to Zealous?
    • Can I remove the “short description” from a submission?
    • Do submissions open and close automatically?
    • Can I edit my opportunity once it’s published?
    • How will I know when judges have finished scoring?
    • What are public and private judges?
    • How do I split submissions between judges?
    • What is the submission category?
    • How do I close an opportunity?
    • Can I extend my submissions deadline?
    • How do I reopen submissions?
    • How do I share the submissions for a public vote?
    • How do I switch on public results?
    • Can I ask different questions after specific rounds?
    • What is the best image size for my opportunity?
    • Can I allow a free submission for a couple of participants?
    • How do I look at my upcoming payments?
    • Why can't I change my dates?
  1. Home
  2. Taking Submissions
  3. Automated Emails
  4. Emails to judges
Updated on June 30, 2025

Taking Submissions

  • Folder icon closed Folder open iconLifecycle of an Opportunity
    • Overview
    • Before submissions open
    • When submissions open
    • When submissions close
    • When judging is in progress
    • When selection is in progress
  • Folder icon closed Folder open iconManaging Opportunities
    • Trying Zealous first
    • Viewing your opportunities
    • Creating an opportunity
    • Using templates
    • Copying an opportunity
    • Archiving an opportunity
    • Deleting an opportunity
  • Folder icon closed Folder open iconCustomising your Opportunity
    • Customising your page
    • Adding guidelines
    • Editing basic information
    • Turning off and moving submission cycle steps
  • Folder icon closed Folder open iconDefining your Submission Process
    • Editing the journey applicants will take
    • Defining what candidates submit
    • Connecting my account to Stripe
    • Setting up your application form
    • Creating category-specific application forms
    • Taking payment for submissions
    • Testing your opportunity
    • Setting up promo codes
    • Ensuring personal information is protected
  • Folder icon closed Folder open iconSchedule & Rounds
    • Managing your schedule
    • Adding rounds
    • Editing rounds
    • Deleting rounds
    • Key dates
    • Which time zone is used?
  • Folder icon closed Folder open iconCategories
    • Adding categories
    • Adding child categories
    • Limiting entries in categories
  • Folder icon closed Folder open iconSetting up Judging
    • Managing judges
    • Judging statuses
    • Editing judge information
    • Defining scorecards
    • Managing judges entries
    • Assigning judges specific entries in specific rounds
  • Folder icon closed Folder open iconPublic Vote
    • Opening for a public vote
    • How does the public vote work?
  • Folder icon closed Folder open iconLaunching an Opportunity
    • Publishing your opportunity
    • Maximising exposure to your opportunity
    • Finding the URL to submit
    • Fields you can’t edit once a call is published
    • Adding a submit button to your website
  • Folder icon closed Folder open iconManaging Submissions
    • Creating latecomer links
    • Creating comment channels
    • Measuring progress
    • Communicating with candidates
    • Locking entries once they are submitted
    • Locking and unlocking entries
    • Confirming your selection
    • Downloading individual submissions
    • Recovering an entry
    • Sending entries to different rounds
    • Bulk Downloading Entries
    • Improving the submission process
    • Editing submissions for candidates
  • Folder icon closed Folder open iconReports
    • Downloading reports
    • Works report
    • Submission fees report
    • Public votes report
    • Scores Report
    • Newsletter signups report
    • Applicants Report
    • Comments
  • Folder icon closed Folder open iconAutomated Emails
    • Overview
    • Emails to candidates
      • Reminder to submit
      • Submission successful
      • Submissions reopened
      • Selected – onto next round
      • Not selected – commiserations
      • Selected – winners
    • Emails to judges
      • Invitation to judge
      • Judging started
      • Reminder to score
      • Selection announced
    • Emails to public voters
    • Enabling and disabling emails
  • Folder icon closed Folder open iconEditing emails (enterprise plans)
  • Folder icon closed Folder open iconFAQs
    • Submission Fees: Tax inclusive and Tax exclusive – what does it mean?
    • Why do applicants need to register to Zealous?
    • Can I remove the “short description” from a submission?
    • Do submissions open and close automatically?
    • Can I edit my opportunity once it’s published?
    • How will I know when judges have finished scoring?
    • What are public and private judges?
    • How do I split submissions between judges?
    • What is the submission category?
    • How do I close an opportunity?
    • Can I extend my submissions deadline?
    • How do I reopen submissions?
    • How do I share the submissions for a public vote?
    • How do I switch on public results?
    • Can I ask different questions after specific rounds?
    • What is the best image size for my opportunity?
    • Can I allow a free submission for a couple of participants?
    • How do I look at my upcoming payments?
    • Why can't I change my dates?

Emails to judges

Estimated reading: 1 minute 779 views

To save you time, Zealous automatically keeps your judges updated throughout your selection process, including:

  • Invitation to judge
  • Letting judges know judging has opened
  • Reminder to score entries two days before judging closes for the round
  • Final selection announced

Articles

  • Invitation to judge
  • Judging started
  • Reminder to score
  • Selection announced

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